Solar Projects Supervision

From contract award to final commissioning, we oversee solar project execution to ensure quality, safety, and timeline adherence. Our supervision guarantees that EPCs deliver according to specifications and stakeholder expectations.

Service Overview

Deliver projects that meet design intent, schedule, safety, and ROI targets with Power Orbits’ Solar Projects Supervision service. We provide independent, technically rigorous supervision from procurement through commissioning and warranty handover, protecting your investment and ensuring long‑term performance.

Key Deliverables:
 

• EPC milestone tracking and reporting
• Quality assurance and technical audits
• Safety and performance compliance
• Developer and bank communication support

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• Preconstruction Control: Ensure IS/QA plans, subcontractor scopes, logistics plans, and QA/QC protocols are ready before the first delivery.
• Site Execution Oversight: Daily technical supervision, civil and electrical checks, adherence to drawings, workmethod approval, and nonconformance management.
• Commissioning and Handover Assurance: FAT/SAT coordination, performance testing, documentation review, and warranty activation to secure guaranteed output and owner readiness.

What We Do

• Independent Technical Supervision: Provide impartial, owner‑appointed supervision covering civil, mechanical, electrical, PV modules, inverters, trackers, mounting, cabling, earthing, and protection systems.
• Quality Assurance and Control: Implement and enforce QA/QC plans, perform inspections, checklists, material traceability, and witness factory and site tests.
• Schedule and Progress Management: Monitor progress against baseline schedules, identify critical path risks, recommend recovery measures, and validate contractor claims for extensions or delays.
• Safety and Environmental Compliance: Audit site HSE plans, enforce contractor compliance, lead toolbox talks, and confirm environmental protection measures during construction.
• Technical and Commercial Claims Support: Review variation claims, evaluate change orders, quantify defects, and prepare technical assessments that protect owner interests in disputes.
• Testing, Commissioning and Performance Validation: Manage pre‑commissioning, commissioning, and performance acceptance tests; validate PR (performance ratio) and guarantee metrics; submit final acceptance certificates.
• Lifecycle Handover and Warranty Oversight: Compile O&M manuals, as‑built documentation, spare parts lists, and handover packages; monitor warranty KPIs and defect rectification during the warranty period.

Supervision Process

• Mobilisation and Review: Review project documents, baseline schedule, contract scope, and QA/QC plans; embed supervision team and set governance.
• Pre‑construction Controls: Approve drawings and method statements; perform materials and factory inspection plans; confirm logistics and storage protocols.
• Construction Monitoring: Daily inspections, checklist records, nonconformance reporting, and progress reporting with photographic and geotagged evidence when required.
• Commissioning Oversight: Witness FAT/SAT, check inverter settings and protection coordination, run performance tests, and prepare final acceptance reports.
• Handover and Closeout: Deliver complete handover pack, as‑built drawings, test reports, training sessions for O&M teams, and closeout of punch lists.
• Warranty Phase Support: Monitor initial performance, manage warranty claims, and verify rectifications until contractual guarantees expire.

Deliverables You Receive

• Mobilisation Report and Supervision Plan with team CVs and communication matrix
• Daily / Weekly Site Reports with photos, checklists, and NCR logs
• QA/QC Inspection Records including factory witness reports and material traceability
• Progress and Schedule Risk Reports with recovery recommendations
• Commissioning and Performance Test Reports with validated PR and acceptance certificates
• Final Handover Pack: as‑built drawings; O&M manuals; spare parts list; training record; warranty tracker

Engagement Models

• Owner’s Representative On‑Site: Full‑time supervision team embedded with daily reporting and direct client governance.
• Hybrid Supervision: Core on‑site leader supported by remote specialists for testing, SCADA, and design queries.
• Project‑Based Retainer: Fixed scope from early construction through warranty, billed as milestone payments.
• Short‑Term Technical Interventions: Targeted support for commissioning, dispute resolution, or abnormal performance investigations.

Typical Use Cases

• Ensuring contractor compliance and protecting owner interests on utility‑scale PV and storage projects
• Independent verification of performance guarantees and PR acceptance for investor milestones
• Rapid supervision surge to close schedule slippages or solve critical technical blockages
• Warranty claims validation and root‑cause analysis for underperforming assets

Why Power Orbits

• Solar Systems Expertise: Engineers with hands‑on experience in modules, inverters, trackers, BOS, and grid integration.
• Process Discipline: Proven QA/QC frameworks, checklists, and documentation that stand up to lenders and owners.
• Commercially Aware: Technical supervision aimed at reducing claims, minimizing delays, and protecting project returns.
• Regional and Global Standards: Local presence across the Gulf with strict adherence to IEC, IEEE, and regional grid codes.
• Deliverable Focused: Concrete outputs that convert supervision into measurable certainty for owners and financiers.

Call to Action

For independent, technically robust supervision that secures schedule, performance, and value, request a project scoping call with Power Orbits. We will propose a tailored supervision plan, team CVs, and a clear pricing model aligned to your project milestones.